1. How To Submit Entries?
Entry is simple. Submit work online conveniently, using our four-step process:
ONE entry may be submitted to more than one category at an additional cost. No additional materials are needed for most categories. In a few, such as campaigns that include a plan or report, submit the materials you presented to your client. If one is not available, offer a brief summary of objectives, challenges and solutions. For audio, video or web entries, submit the link or URL. Most formats are acceptable.
2. Submission Format
Websites and Web Video:
Paste the URL link into the URL field.
Website and Web Video entries must be submitted with a direct URL that will take judges to the specific work. If password protected, you must provide a username and password for judging purposes. Websites and Web Videos are judged solely on the content provided. Upload a PDF brief if explanation is required before evaluation of the work.
Upload video/audio to Vimeo/YouTube.
Past the URL link into the URL field.
This website awards and web video Competition entries must be submitted with a direct URL that will take judges directly to the work. If password protected you must provide a username and password for judging purposes. Websites and Web Videos entered are judged solely on the content provided. Upload a PDF brief if explanation is required before evaluation of the work.
Mobile entries must be submitted with a direct URL and accessible by a mobile phone, PDA or other mobile device as they will be evaluated on such devices. If password protected, you must provide a username and password for judging purposes. Mobile Websites are judged solely on the content provided. Additional supporting documents are not permitted. For Mobile Apps, submit a URL that leads to a demonstration of the application features and components, or a direct link for downloading.
Social Media Content
Social media entries must be submitted on a single HTML page containing the creative work for that entry only. If password protected, you must provide a username and password for our judges. For social media entries containing many components, provide a direct link to one page that includes all elements to be evaluated.
Web Marketing Campaigns
Web Marketing entries must be submitted on a single HTML page containing the creative work for that entry only. If password protected, you must provide a username and password for our judges. If entering more than one marketing piece, include a direct link to the work to ensure that each piece categories specified. Enter a brief if necessary.
Note: Campaign entries must be submitted either on a single HTML page containing the creative elements of the campaign, or through links to each element. You may also choose to offer background information, statistics and other details provided they fit on one HTML page.
Due to bandwidth limits, these entries must be hosted on either YouTube, Vimeo or a similar site.
Judging is blind. DO NOT identify your company's name on any host page.
Please provide the direct URL link and any required username or password.
DO NOT identify the your company's name on any host page.
3. How long should my entry brief be?
Although there is no minimum or maximum number of words, we recommend you keep your synopsis to approximately 350 words. We suggest you utilize this section of your entry to elaborate on the piece as well as the creativity and originality of your idea.
4. Is there a limit to the number of mediums I can enter a piece of work into?
No, you can enter a piece of work into any appropriate mediums and categories for a given program, there is no limit.
5. In the credits, do I need to list every single person or company that contributed to the work?
While it is not required, we recommend that you are as comprehensive as possible when filling out the credit details with your entry (up-to 15 names including yourself). Should your work make the shortlist or win an award, the credits will show within the Winners gallery.
6. Who Is Eligible?
7. How We Choose Vega Awards Winners?
Entries are judged at random with comparison to other entries in a category. Work is evaluated on criteria determined by the job's requirements (see Judging Criteria). Freelancers are not compared to design firms in the same category.
To ensure high standards of high quality, a category may have multiple winners or no winners. Work is critiqued rated by consensus, with the panel of judges determining a rating on a scale of 100 points. Winners with a score between 85 and 100 points are Canopus Winners. Entries with a score between 70 and 84 points are Centauri Winners. Entries with a score between 60 and 69 points are Arcturus Winners.
Winners are informed within 2 weeks after the final submission deadline. All registered participants can then login to see the winning works.
8. Entry Fees & Deadlines
Regular Entry is $75 for each work or $160 for each campaign or plan. If a work is submitted in more than one category, an additional entry fee for each category is required. Each entrant is charged a $30 administration fee. Once submitted, entry fees are not refundable.
9. Levels of Winning and Number of Winning Entries?
What are the levels of winning and how many awards are given in the Vega Digital Awards competition?
There are three levels of achievement in the competition:
The number of awards presented by Vega Digital Awards is determined by the number of submissions in a given category, the scoring range and the number of tie scores.
10. Judging Criteria
Judging is blind. All entrant information is removed from entries to prevent bias/conflict of interest. Judges score on a scale of 1-100, based on the work’s demonstrated creativity, concept, innovation, design, copywriting, impact, and relevance.
Entries are evaluated based on the following:
Vega Student entries are evaluated separately from professional entries and are scored in the same manner. Student winners are distinguished by the same award levels as professional entries.
11. Judging Practices
Entries are judged against other submissions in their category instead of by an arbitrary standard, creating a real competitive environment. Winners not only meet a minimum standard, but truly stand apart from the pack.
12. Trophy/Statuette & Certificate Shipping Time
Winner awards are custom-made. Statuettes and certificates ship directly from the manufacturer. Please allow 8-12 weeks for statuettes, 4-8 weeks for certificates. Shipping time may be longer during off-season. Statuettes may be ordered from our online store once winners are announced.
13. The Vega Digital Awards Sponsors?
This awards program is conducted by International Awards Associates (IAA), Inc. The IAA is not tied to any advertiser, magazine, trade association, ad club or other outside influence.
The IAA is an independent, international organization focused on creating a community of marketing creativity, effectiveness and excellence. It conducts impartial, "blind" judged competitions and, once completed, it recognizes, celebrates and promotes creative, effective and marketing excellence in those winning companies and individuals.
Its judging process is designed to be impartial and free from outside influences by withholding both the names of the judges on its panels as well as the contestant's names throughout the entire evaluation process. Both judge and contestant names are withheld until after award winning entries are selected. This anonymity shelters all involved from any vested interest which may attempt to influence the judges' opinions or the judging process.
14. What do the winners receive in the categories?
Each year, the Vega Digital Awards honor the best in website and video from around the globe, while you give us a glimpse into the future of the profession. Winners receive:
15. Why must winners’ trophies be purchased?
The Vega Digital Awards mission is to recognize outstanding creativity in firms that otherwise are overshadowed by large firms' budgets, which dominate most other marketing communications competitions. We also want to extend and encourage students to enter and compete on their entering the profession of digital media.
The Vega Awards maintains affordable entry fees (the lowest in the marketing awards industry) to allow start-ups, one-person firms and young people the opportunity to enter, as well as firms from countries where the exchange rate or the economic conditions would otherwise make entering impossible.
If an entrant is recognized as a winner, there is no additional fee. Many other awards programs charge an acceptance fee. With the Vega Award's, once you've won, you've won; there is no additional fee.
If a winner decides they want a statuette, the Vega Awards makes them available for purchase and orders them from its manufacturer. This offering process allows the Awards to maintain low entry fees and prevent non-winners’ subsidy of winners.
Some winners choose not to receive a physical memento. Their priority is the prestige of recognition and the exposure the comes with it. Others choose to order statuettes and/or certificates for individuals on their creative team as well as their client. It's all up to the winners!
16. Copyright & Rebroadcasting Issues
Entries submitted become the property of International Awards Associates / Vega Digital Awards and cannot be returned. Each entrant, by clicking the box to enter the contest, grants a nonexclusive, perpetual, irrevocable, worldwide, transferable, royalty-free, paid up right to International Awards Associates / Vega Digital Awards to reproduce, perform and display the entries (including, without limitation, in edited form or as part of compilations of entries) at the International Awards Associates / Vega Digital Awards and as part of the live stream on International Awards Associates / Vega Digital Awards's website, otherwise on International Awards Associates / Vega Digital Awards's website and social media pages, in a book compiling images of winning works, and otherwise for educational and editorial purposes and for marketing and promoting the International Awards Associates / Vega Digital Awards on any platform in any media now or hereafter known.
Entrant represents and warrants that it has all necessary rights to grant the rights granted herein. Without limiting the generality of the preceding sentence, entrant represents and warrants it has secured all clearances and permissions for any third party intellectual property embodied within the entry (including without limitation, clearances/licenses for music and music publishing and trademarks) and any rights of privacy or publicity. Entrant will fully defend, indemnify and hold International Awards Associates / Vega Digital Awards Entities harmless from any costs, expenses and claims incurred by or made against International Awards Associates / Vega Digital Awards, its parents, affiliated entities, subsidiaries, licensees and assigns resulting from the use of the entries as set forth herein. The person submitting this entry form(s) represents and warrants that he or she has full authority to enter this contest, submit the entry media and grants the rights granted herein. This entry form constitutes the entire agreement of the parties and the entrant warrants and represents that he or she has not relied on any promise or statement not expressly set forth herein.
17. Scam Warning- Important Information
There are many people and groups that attempt to obtain your money or personal information inappropriately through fraudulent means. Often, these people and groups misrepresent who they are in an effort to deceive you about the legitimacy of what they are claiming. Sometimes, although not always, they will claim that you have won a lottery or sweepstakes and ask that you send them money so that they can release your supposed winnings to you. In such a situation, you should be very careful and fully investigate any and all claims before you send any money. Please be aware that there are many scams that use SMS / e-mail in an attempt to defraud people using methods similar to these, and we warn strongly against your responding to this type of SMS / e-mail without rigorous investigation to establish whether it is of a genuine nature. Generally, you should treat unsolicited communication (e-mail, phone & letters) that offer financial gain with extreme suspicion; be aware that legitimate lotteries rarely, if ever, ask for a fee to release your winnings; you should not pay any requested fee in advance without fully investigating the matter; and you should not provide banking details or other sensitive financial information in response to emails, phone inquiries and letters without a thorough investigation. In recent years we have been aware of instances of individuals and fraudulent organizations that have been sending notices to people falsely claiming that the recipients have won a lottery. These notices falsely claim to be from the IAA AWARDS (MUSE AWARDS, VEGA AWARDS) and even have the name and contact information of IAA AWARDS (MUSE AWARDS, VEGA AWARDS) employees along with IAA AWARDS (MUSE AWARDS, VEGA AWARDS) branding. These notices are completely fraudulent, cleverly designed to trick people into sending money for prizes they will never receive. The IAA AWARDS (MUSE AWARDS, VEGA AWARDS) is NOT AND HAS NEVER RUN a sweepstake, a lottery OR ANY FORM OF CONTEST OF THESE KINDS and has never asked anyone to wire money to redeem a prize. Please do not respond to any SMS, email, or any other means of communication claiming that you have won a prize. If you have any question as to the validity of an offer, please contact us at firstname.lastname@example.org / email@example.com / firstname.lastname@example.org.
18. Terms and Conditions
Vega Digital Awards assumes all entries are original and the entrant either owns the submission or has permission from a client or other appropriate party to enter the work, with all rights granted therein. In the event that an entrant without such rights submits an entry, the entrant will not be eligible for the competition. Vega Digital Awards is not liable for any copyright infringement on the part of the entrant. Submission of any entry acknowledges the right of Vega Digital Awards to use it for exhibition and publication in any medium, however work entered into the competition can remain private upon written request from the entrant.
Timely submission of an entry meeting the eligibility requirements and payment of the entry fee as stated herein ensures that an entrant's work will be reviewed and considered for recognition. No other representation or warranty is made by Vega Digital Awards concerning entries and all implied warranties are hereby expressly disclaimed.
If an entrant's submission receives an award, the manner and details of announcing such nomination and award is strictly within the discretion of Vega Digital Awards. Entrant understands that all awards may not be given or publicized in the same manner or form.
19. Additional FAQ for Students Categories
For your own participation, you will need to pay $30 per entry (single entry / campaign). Lecturer can make a submission on behalf of their students.